Printers are a must-have for almost every business. You need them whenever you receive important documents by email and you have to archive them
in a physical file. You need them when you print out various agreements to sign them. You need them in so many situations, that it makes sense to buy one instead of going to print your files elsewhere. As Xerox is one of the oldest and the most reputable brands in this industry, many business owners and managers prefer them to other manufacturers. If you are also their fan, this is what you need to know when choosing the best Xerox office printers:
Consider carefully whether you need a colour printer or you could be just fine with a black and white one. If you only print documents such as agreements or spreadsheets, you may not need other colours than black. You could use your allocated budget wisely and spend it on a faster black and white printer rather than on a colour one which might have a very low printing speed. You could also consider the cost of the ink and spend more money on a model that’s cheaper to use instead of trying to limit your initial expense only to pay a lot more for the ink.
The monthly volume should also influence your purchase. The more you print, the more it’s worth to get a laser printer instead of an inkjet one. Inkjets are good for low volumes, but when you have hundreds of prints every day, it’s more economical to choose the laser technology. Laser cartridges last much longer than inkjet ones. Although you can only refill them once, it is still worth choosing laser.
However, if you only print a few pages a month, you may do much better with an inkjet printer. Actually, these are among the most sought after Xerox office printers for small businesses. Unlike laser cartridges, inkjet ones are very easy to refill. you can buy ink and refill them yourself with a syringe. You don’t need special skills to do this. It’s enough to practice a few times and you are going to be an expert in refilling. This is actually the cheapest way to print as much as you want without having to go to third parties or to buy lots of ink cartridges every month.
If you need more than printing, you can think about getting a multifunctional Xerox office equipment. These machines have multiple functions. They can print, scan, copy and fax documents, thus enabling you to have a complete office without needing to buy lots of electronics. Multifunctional equipment is an umbrella which covers a wide range of devices, from personal to high office use. The price varies accordingly, so you should estimate how many people are going to need to use your multifunctional device, so that you can know which model to buy for your office. There are lots of models, from the WorkCentre 3215 and 3225 to big ones such as WorkCentre 6655 and WorkCentre 7970.
If you estimate your printing needs in a realistic way, you are going to choose the best office equipment to help you and your team print, scan or copy your documents whenever you need, without having to worry about the quality of the prints. For an easier choice, you can ask a shop assistant to help you compare the various features each printer model has. After that, you can make a price comparison and choose the printer that suits your needs while fitting in your budget limits as well.